Exhibitors’ Manual

Please click the icons below to download the Manual, Forms and Appendices:

Exhibitors’ Manual

Form A - Indemnity Form
(Please sign FORM A and return to the IWA-ASPIRE 2019 Conference Secretariat via the Exhibitor Portal at https://icc.eventsair.com/iwa-aspire2019/exhibitor with the login details provided)

Form B - Exhibitor Information
(Please complete FORM B and return to the IWA-ASPIRE 2019 Conference Secretariat via the Exhibitor Portal at https://icc.eventsair.com/iwa-aspire2019/exhibitor with the login details provided)

Form C - Exhibitor Badge, Contractor Badge and Vehicle Pass
(Please complete FORM C and return to the IWA-ASPIRE 2019 Conference Secretariat via the Exhibitor Portal at https://icc.eventsair.com/iwa-aspire2019/exhibitor with the login details provided)

Form D - Booth Fascia Name & Booth Facilities Order Form
(Please complete FORM D via the Official Stand Fitting Contractor’s  (PICO’s) Online System at https://os.hk.pico.com/online/public/tologin/186 with the login details provided)

Form E - Communication Facilities Order Form
(Please complete FORM E if communication facilities are required.)

Form F - Exhibition Stand Catering Order Form
(Please complete FORM F if catering service is required.)

Appendix 1 - Freight Forwarding and Shipping Manual and IWA-ASPIRE 2019 - Combined Commercial Invoice & Packing List
Appendix 2 - HKCEC Loading Area Map (Effective from 20 Jan 2019)

 

Exhibitors' Checklist

Forms Deadline
Form A: Indemnity Form 10 September 2019
Form B: Exhibitor Information
Form C: Exhibitor Badge, Contractor Badge & Vehicle Pass
Form D: Booth Fascia Name & Booth Facilities Order Form
Form E:  Communication Facilities Order Form 8 October 2019
Form F:  Exhibition Stand Catering Order Form

 

Notes:

  1. Forms A-C must be returned to the IWA-ASPIRE 2019 Conference Secretariat via the Exhibitor Portal at https://icc.eventsair.com/iwa-aspire2019/exhibitor
    before10 September 2019. 
  2. Form D must be returned to the Official Stand Fitting Contractor via their Online System at https://os.hk.pico.com/online/public/tologin/186 before10 September 2019. 
  3. Forms E-F must be returned to the Hong Kong Convention and Exhibition Centre via email to either avachan@hkcec.com or dorothyng@hkcec.com before 8 October 2019.
  4. Exhibitors who join the Exhibition after the deadlines stipulated are requested to submit all forms immediately.
  5. For custom-built booths on ‘raw space’, design and construction plans including electrical, lighting and telephone installation sketches must be submitted to the IWA-ASPIRE 2019 Conference Secretariat by email to  info@iwaaspire2019.org and the Official Stand Fitting Contractor via their Online System at https://os.hk.pico.com/online/public/tologin/186 no later than 20 September 2019 for approval by the Hong Kong Convention and Exhibition Centre.
  6. For Standard Shell Scheme Booths, design of the self-standing panels or self-standing banners within the booth area must be submitted to the IWA-ASPIRE 2019 Conference Secretariat by email to info@iwaaspire2019.org no later than 20 September 2019 for the review of the Organisers.

 

Exhibitors’ Schedule

DATE, DAY TIME AGENDA
30 October 2019
(Wednesday)
08:00 – 23:00
10:00 – 23:00
14:00 – 23:00
Official Contractor set-up
Raw Space Exhibitors’ move-in & set-up
Standard Booth Exhibitors’ move-in & set-up
31 October 2019
(Thursday)
09:00 – 09:40
09:40 – 17:45
09:00 – 20:00
10:40 (morning coffee break)
18:00 – 20:00
Opening Ceremony
Conference Sessions
Exhibition
Opening Ceremony of Exhibition Welcome Reception
1 November 2019
(Friday)
09:00 – 17:25
19:00 – 22:00
Exhibition 
Gala Dinner
2 November 2019
(Saturday)
09:00 –17:00
17:00 – 19:00
17:00 – 20:00
18:00 – 23:00
Exhibition*
Standard Booth Exhibitors' Move-out
Raw Space Exhibitors’ Move-out
Official Contractor Move-out

All Exhibitors should ensure their booths and promotional materials are displayed and their exhibition booths open during the exhibition opening hours.

Welcome reception will be held at 18:00 – 20:00 on 31 October 2019 at the Convention Hall and Convention Foyer.  Exhibitors are highly recommended to display the booth during the time.

* Exhibition will be opened to the visitors from the related industries at 12:00 – 17:00 on 2 November 2019.